7 Tips for Creating a Functional Email Experience

Chad White is one of the all-time gurus of email marketing Chad is the Research Director at Litmus and the author of Email Marketing Rules and thousands of articles and posts about email marketing.

His research and commentary have appeared in more than 100 publications, including The New York Times, The Wall Street Journal, USA Today, Advertising Age, Adweek, Fortune, and MarketWatch.  

He recently wrote an article entitled called 7 Tips for creating a Functional Email and I wanted to pass on some of his insights as well as a few “KaploeKomments” interwoven in the mix.

Expectations are steadily rising in the inbox, and everyone agrees that sending more relevant messages is the key to staying in subscribers’ good graces. However, “relevance” is often talked about in vague, mystical terms or discussed within the narrow context of company-specific examples.

While relevance is indeed in the eye of the beholder, that doesn’t mean it’s indescribable or immeasurable. Relevance is about fulfilling all four levels of the Hierarchy of Subscriber Needs—that is, creating a subscriber experience that is:

1.             Respectful - the bottom tier used to email permission, activate accounts or customers and to set expectations, measured by open rate

2.             Functional - can be viewed acriss multiple platforms, measured by number of clicks to site

3.             Valuable - for testing, for segmenting, personalization and communicating live content (podcats, webinars, etc.) measured by number of conversions to a sale or a customer

4.             Remarkable - for exceptional deals, captivating content, measured by the number of forwards and social shares

 Whether you’re meeting each of these needs can be gauged by measuring common email activities: opens, clicks, conversions, and forwards.

Delivering relevant messages is a key to email marketing success. While relevance is typically talked about in terms of targeting and personalization, relevance is much bigger than content and targeting.

The Hierarchy of Subscriber Needs (above), provides a big picture view of relevance and illustrates the need for marketers to create a subscriber experience that is Respectful, Functional, Valuable, and Remarkable.

While marketers must respect their subscribers’ wishes by only emailing to those that have opted-in to receive communications, your emails can’t be valuable or remarkable if they are not first functional.

Functional email experiences are key for your subscribers to easily read and interact with your campaigns. If your emails aren’t functional, you run the serious risk becoming irrelevant to your subscribers.

CREATING A FUNCTIONAL EMAIL EXPERIENCE

Functionality is all about quality assurance. Or put another way, it’s about eliminating friction that can degrade the effectiveness of your messaging, erode the subscriber experience, and ultimately damage your brand image.

To create functional email experiences, ensure that:

1.    Your emails display appropriately across mobile, web, and desktop applications that your subscribers primarily use. You can use Litmus’ Email Analytics.  to determine where your subscribers are most frequently opening your emails. Then, use Email Previews to verify that your emails are displaying as intended in those email clients.

 2. Text is legible, particularly in the uncontrolled lighting environments where mobile rendering often takes place. For example, if you don’t use at least 13 pt. font sizes, Apple will auto-adjust anything under that size, often breaking navigation bars.

  

3.  Links are spaced far enough apart so they can be accurately clicked with a mouse or, more importantly, tapped with a finger.

4.  The content is clear and free of errors. Read—and re-read—your emails before sending. Also, it never hurts to have a second or third set of eyes look over it, as it’s more difficult for you to catch errors if you wrote the text.

5.  Any special email functionality has a good fallback for when that functionality isn’t supported by a particular email client. Using advanced techniques, like HTML5 or CSS3, should have proper fallbacks in place.

6.  The links in your emails take subscribers to the intended destination. You can use Link Check to ensure your links are working, being tracked, and going where you intended.

7.  Email landing pages greet subscribers with wording and images from the email so they know they’ve arrived at the right place to continue the interaction.

Creating a functional email experience requires a sustained effort because of the patchwork and non-standardized environment that is today's email inboxes. So what works in Apple Mail may not work in Outlook 365 or Gmail.

The email environment is further complicated by the number of devices that can now read emails—which currently include desktops, laptops, tablets, ebook readers, phablets, smartphones, and the Apple Watch, which recognizes a new version of HTML, watch for a new version ofHTML.

And thanks to the Internet of Things, email reading devices may eventually include your car, refrigerator, toothbrush, and light bulbs. (I’m exaggerating, of course, but time will tell just how much I’m exaggerating.)

You may not understand some of the technical stuff in this article, just understand the concept of functional emails and the need to measure how they are doing.  After all, emails are still the choice of communication among 72% of the population. So if you want more information on this or just want to get it done, hand it off to some of your “twentysomethings” or “thirtysomethings”.  They get it…and you will too.

Patience. Patience. Patience.

The Essential Elements of "Content" That Effectively Sells Your Product

1.   “Content” is King. Content marketing is a marketing technique of creating and distributing relevant and engaging information to attract, acquire and engage a clearly defined audience with the objective of driving a profitable customer transaction.”  That’s the long version.

2.   The short version is, “all of the ways we communicate online…Website, Blurbs, Email, Newsletters, and Social."

3.   60% of consumers feel more positive about a company after reading their custom content.

4.   70% of consumers prefer to know a company via their articles rather than their advertisements.

5.   Google reads your content and based on its findings ranks you higher on its search engine.

6.   Your content doesn’t have to mimic William Shakespeare; a paragraph coupled with a picture is enough to get results.

7.   You should distribute and communicate information whenever:

a.   You have a special event and after the event as well.

b.   Launch a coupon special offer (accompanies the lead information article and comes at the middle or end of the information.

c.    Volunteer or contribute something to the community.

d.   Launch a new “product.”

e.   There are many other industry specific or local content ideas that will work as well.

8.   Now that you have all that "content", what are you going to do with it?  We’re going to address only One Method in this blog. There are at least 5 other ways that we will address in future blogs.

9.   Emails. 145 billion emails are sent every day. And email is required for all online activities. Bottom line: email works.

10.  Emails let you market to existing customers which is 8X more effective than trying to acquire new ones.

11.  88% of people used an email coupon or discount in the past year.

12.  Email still rules direct marketing. When you absolutely need it to be read,(by people who have given you permission to send them information and not by someone whose email you just “happened” to get!) email is the most effective method. It blends the best of direct marketing with the speed and power of online marketing. One click and your message is sent to everyone on your list.

13.  When sending an email, the key points are:

a.  The subject line The should convince viewers to read the message.

b.   Your logo is prominently displayed so everyone who reads it knows it is from your company.

c.    A specific call to action (CTA) that asks the person to do something, even if it is to like you on Facebook or follow you on Twitter or add you to their Google+ circles or print out the coupon.

d.   Beautiful imagery placed at the top of the email. Left, right or center or taking the whole page, it doesn’t matter. Just be sure to have a “professional” image. Please no cartoons, unless you own Disneyland!

Datasource: On-Line Report, Localvox, April 2014, DMA

One mid season league tip guaranteed to get you more sign ups

We all know how difficult it is, these days, to get new people to join a league, regardless of the length of the season, although shorter is better. You know the reasons. We have spoken of this before.

However, like other decisions we make, we don't mind making a decision, we just don't want to make a bad one. 

A bad one is one that costs time, money, status or the "loss" of something that is of value.

To get more sign ups, simply promise a "guarantee." Yup, a guarantee. 

"We guarantee that you will have so much fun that, after the first week, if you're not happy we will give you your money back. Guaranteed"

if you're concerned about losing money, think about increasing your 8-week league to 9 weeks or your 12 week league to 13 weeks.

You might even pick up some additional revenue. 

After all, not everyone will stop after the first week.  In fact, experience tells us that less than 4% will ask for their money back.

In that way, you can look someone in the eye and say, "Susie, why not join the "women bowling with wine program. Try it the first week. If you're not happy, I will refund all of your bowling leagues.  What do you have to lose?"

"Nothing", says Susie. "Nothing at all."

5 Questions You Need to Ask About Your Business Today.

While most of the Northeast is being bombarded with snow, Marie and I were fortunate enough to plan a three-day sojourn to Puerto Rico about 2 months ago, never realizing that we would be missing the snow storm of the century.  With more than 25 inches of snow already having already fallen, we are hoping that our flight will be canceled.

Unfortunately, hope is not a strategy and if we wanted to stay longer we should have planned it. Alas, we did not plan for that and will be on a plane tomorrow in the late afternoon or maybe it will get delayed. I suspect the latter.

But where does that leave us.  It leaves us with asking some important questions about our business and our plan.

Here are 5 questions to find out if we are planning to do work that matters.

1. What are you doing that is difficult vs hoping someone will give you an easy solution?
2. What do people say when they talk about your center?  How much time have you spent today building your brand?  Does anyone care about your  business as much as you do?  And if not, why not
3. What are you trying to change and who are you changing it for. Often, I speak with operators who love the idea we suggested, but freely admit that it may be difficult to control.  If control is your mission and not trying to offer more valuable products to your customers and prospects, then why don't you have a job as an auditor somewhere else where you can check and control other people's work as opposed to doing the hard work necessary to be the best?
4. Can you visualize what that change would be, really see it in your mind's eye and be able to translate your vision to your staff so they can see what the goal is supposed to be?
5. If you stopped delivering your product, would anybody miss it or would they just pick up and go somewhere else?  I'm really asking: Is your product and service combination remarkable, unmistakably different and would it be missed terribly by the people who already patronize your business?

Please answer these questions, if you can, and if you cannot then it certainly is a symptom of other issues; issues that you may not recognize right now, but issues that, over time. will most likely impact your business. 

As Larry, the Cable Guy, says: "Get 'Er Done."

What You May Be Hiding.

Your prospects are hiding in plain sight from you. Even your customers are hiding from you. Know why? Maybe it is because you have not fully committed yourself to the gathering, managing, marketing, and re marketing to people who like your product.

Instead, you are sending out Facebook posts and email posts as if you expected everyone to buy your "sale" item.

Ever wonder how many people open your digital communications? Ever wonder how many people click over to your landing page (What's a landing page, you may ask?. we'll answer that in a minute)

The reality is, if I can be so bold this brisk  morning, you may be subconsciously hiding from taking responsibility for the necessary marketing changes you must make because:  you don't get it; there's nobody to do it and you need reassurance on how to do it.  All viable answers...but not rationale.

You built a business, sweated you're "you know what off" and now you could be avoiding things that you don't have to fear anymore

So don’t avoid it.

Come out of hiding to find those customers and prospects

And  look in the hiding places. There right there in plain sight.

p.s. A landing page is a page that the customer lands on after he clicks a link in your email that specifically relates to the topic you are discussing. It doesn’t just take him/her to your website; it takes them to the specific topic

Every Story Can Tell And Sell

A reader writes about mt last blog pertaining to telling a story. Here's what he had to say: 

"Wow Fred. Like you suggested, I put out a Facebook post today telling a story for the first time.  I have always done what most people have done just post basically ads of specials and deals.  With the story type, I have twice as many shares and likes as usual."

Thanks, 
Nick, Cedar Lanes, Weed, CA

It's not unusual. People respond to stories because they are hard-wired for it. Every great movie or play has three acts. In fact, the very first stories our parents told us were nursery rhymes that started with "once upon a time," which set the stage for the story, introduced the main characters and began to establish the "tensions", which was the basis for the story. 

In Act II, the tension built and one or all of the main characters was in danger or was feeling very conflicted or hatched a plot to take advantage of another character. (The twists on this basic theme are almost infinite. Just pick up any compendium of short stories and see for yourself.)

In Act III, the hero came to the rescue or a situation was created where the characters in danger were rescued.

Now, can you tell a story about bowling like that?  Simply paint a picture of your product about what they are feeling and then translate it into words.

How about this short nursery rhyme you could send your target audience; adding a lot more specifics, of course :-)

Once upon a time, there was a family named Jones.  Ms. Jones was a single Mom and her two children, Jimmy and Jenny were 8years old and 6 years old respectively.  Both went to the same elementary school, and having to drop off both children at the same school was so very convenient for her, which made MS Jones life a bit easier. After all, her position as an Advertising Executive at BIG CITY Digital Marketing Inc. was stressful enough. 

One day Jimmy and Jenny came home from school and told Ms. Jones that they were going to be off tomorrow and that school was closed for a "Teacher Review Day."  Looking at her schedule, Ms. Jones saw that she had a very light work day calendar and decided that she would take the day off and spend some time with her children; something she did way too rarely.

She began to think of her options. "We could go to the mall", she thought, "but the kids would get bored too soon".  "How about a movie?" she said out loud. "No", she said, "we wouldn't be able to talk at all and I want to spend time with them and talk, not just stare at a movie. They do too much of that already," she said to herself.

Just then Jenny came in and said, "I know Mom, let's go bowling. My friend, Sarah, and her folks are going to the bowling center in Middleville. Let's meet them there."  Ms. Jones, wide-eyed, said, "Bowling?  I haven't been bowling in years and the last time I went, well..." as her voice trailed off.

"No Mom", said Jenny, "this place is cool. Come on, let's go."

So off went the Jones' family to meet Sarah's family at Middleville Bowling Center and boy was Ms, Jones surprised when she opened the front door of the bowling center.  Bright new carpet, lighting, welcoming hosts - who even helped her figure out the automatic scorers - clean restrooms, bowling balls that fit and food that was just oh so tasty.  She didn't expect this at all!!! Even the music was crisp and clear and age appropriate.  Best of all, she watched as her kids and their friends just laughed and laughed and had a wonderful time.

The best news was that when it came time to pay, it was a whole lot less than she expected and as she walked out the door with each kid in hand, she said to herself, "now that was a great value. I am going to do that again with them.  Maybe even have Jimmy's next birthday party there."  

"Totally great time, eh kids?", she said to her two children, who just smiled, squeezed her hand in agreement and gave her big hugs.

It was a great day and, and that night as Ms. Jones lay her head on the pillow to go to sleep, she said, "Thank you Middleville Bowl.  It was a great time with my kids. I almost forgot how much fun bowling could be."

Now if you wrote a story like this, albeit in a much-shortened version, don't you think your readers would relate to it more, especially if you sent this email to all the women in your database between 25 and 44.

Give it a try and tell a story that sells - without selling - and don't forget to add a coupon at the end as well to spur their interest to take action.

The End.

Ten "Evolutions" for 2016

This is my last post for the year 2015 and my first post of 2016. As many of you know, I started this blog in 2009 and have written well over 500 blogs. Some 1200 subscribers now read it. And I am so grateful for it.

However; the past several months have found me fighting a battle with a chronic back injury which has taken my game down a notch or two and found me spending less time writing and more time "writhing."  I think I am back now. Some new treatments have been working wonders and I am getting ready to resume my running. (I have permission providing it is on dirt and I don't try to break the 4-minute mile)!  

For me, 2016 will be about blogging more on topics that I hope you will find relevant, but will also resonate with you to take action that will help your business to improve lineage, revenue and profits. I'll be blogging about marketing, management, customer service, and of course, a lot more emphasis on E-Marketing processes and tactics. So stay tuned.

Today, I want to write to you about  the New Year and the resolutions we make. Only I am calling this "Ten 2016 New Year's Evolutions" for you to consider.
In no particular order, here they are:

1. Fight mediocrity every day. Regularly refuse to compromise on your values, even when compromise might be the easier way out. Infuse this "beat mediocrity" value into every employee.
2. You don't need another big idea or magic bullet to make your business grow. You have all the big ideas you need. You just need to execute better, be more specific about your tactics, test different approaches and, of course, have patience. After all, Rome wasn't built in a day.
3. Don't take a program failure as a personal affront.  Go back and examine what you did. What did you do right? What do you think went wrong? What did you learn from it? The last point here is the most important one you can discover.
4. Don't race to the bottom with low pricing strategies. Differentiate yourself via e-marketing, using testimonials, and more importantly, invite reviews from your customers, companies, and fund-raising organizations with whom you have done business. Reviews are even more important than testimonials.
5. Remember, most people are visually attentive, more than aurally attentive. Use YouTube videos in your emails as frequently as you can.  Real people giving real world reviews are more effective than "words."
6. Don't keep using emails and Facebook posts to "sell, sell and sell."  Use social media to be social. Tell stories about funny, memorable and interesting things that happened at the center...and then offer a coupon that relates to the story
7. Stop complaining that you have "no help" or no one to do what you can do. If that is the real case, then go hire someone to be a good number two.   It will always turn out that doing a good job with good employees that share your passion is the single best way to get a chance to do an even better job with more, next time.
8. The one thing you may be afraid of probably won't happen if you always take the long view. You know as well as I do that the industry is changing. It isn't modernization you need, it's "reimagining" your center to appeal to more types of open play and entertainment type of customers. Start examining your options from boutique lanes to arcades/redemption games to laser tags to better birthday parties for under served segments like teens and adults...not just kids.
9. Get more involved in your community; more involved in fund-raising that affects the community's goals. Stay involved with the Chamber of Commerce, attend the meetings, take a leadership role and make sure that your center gets the credit it deserves. Do it because you want to, because you have a passion for the cause, not just for the money.
10. What is a brand? Its something that someone looks for because it means something. It has value and makes the purchaser feel better about buying the branded product rather than a "generic product."  Most proprietors think their center is the same as the guy's center down the street. Perhaps it is and that's why the only differentiation you have been doing is to fight the "genericazation" is with price cuts.  That's the way it has always been done and I suppose will continue.  But this year what can you think of that sets your center apart? This past year, we eliminated shoe rental at one proprietor, recreated his pricing structure, built in the price of shoe rentals into his new pricing and for the last three months, his sales have increased by double digit percentages over the past year. His position is, " Never pay for shoe rentals again." Now you may not like that idea, and that's OK, but what else can you think of? Remember, branding is the new marketing. Discover what your center stands for and communicate it.

And finally, here's wishing you and your family a most happy, healthy and prosperous new year.